A Document Management System For Researchers

If there’s one thing that researchers get through – it’s a lot of data! Collecting evidence and proof of any facts is a task that can involve photocopies from books, papers, articles and other information. Once this material is collected it then needs to be kept in a place where it can be easily retrieved and referred to. This is where document management systems come into their own.

So as a researcher or even somebody with a lot of data what can you expect from using document management?

• Access to all documents
• Global Access via the Web
• Semi or full automatic storage
• Easy searching and retrieval of data
• No need for large amounts of storage space
• No lost material (protection against fire and flood)
• Compliance with legal regulation
• Central Document pool for all data including email, Paper, PC file, accounts data
• No double copies or duplication

The Typical Challenges of a Researcher

The typical researcher will not only use online material to perform their task, but they will work with an extensive amount of printed matter in the form of journals and periodicals. Here at DocumentScanning.net we offer the service of digitisation. This enables researchers to store their material once it’s been scanned, indexed, filed and organised. It is then fully searchable and easier to use for research purposes.

Education Organisations Also Make Use of Document Management Systems

In these modern times, we have all become a lot more aware of how technology can help us to perform our roles. This is also the case with educational institutions. Their PhD and M.Phil courses now make use of document management systems for their students and lecturers to access and learn from collated data. Through each stage of research, data can be collected and stored for easy access as a library of material.

Document management systems offer these key features that researchers of all types can benefit from:

• Multiple Users: Allow multiple users to view the same data concurrently
• Metadata: This feature provides information on when the data was scanned and who has been accessing it since that time.
• Integration: Documentation can be worked on, added to and edited with previous versions accessible.
• Capture: This process results in the scanning of documentation and the conversion into digital format through OCR (Optical Character Recognition).
• Indexing: This feature makes it easy to find material and also to track changes that it has undergone.

In addition to these features you’ll also enjoy security, workflow, collaboration and retrieval features.  To find out more visit the main documentscanning.net website.